Microsoft Visio is a powerful vector creation tool which many may have never heard about. If you are creating flowcharts and visualising data in your job, this tool may be for you. Keep reading to find out more about how Visio could fit into your business!

What is Microsoft Visio?

Microsoft Visio is a data visualisation tool which can create flowcharts, floor plans and other diagrams quickly and easily. Its part of the Microsoft 365 group of applications but is usually sold as an add-on or standalone product.

What Can You Use Visio for?

Visio can be used to visually display a whole variety of datasets. Most commonly, Visio is used for the below purposes.

• Process Flows: Diagrams such as flowcharts can be made in seconds using Visio allowing you to map out business processes etc.
• Organisational Charts: Diagrams showing company and team structure can be made easily using Visio.
• Project Planning: Timelines and Gantt charts can be made efficiently in Visio saving valuable time.
• Floor Plans: Especially useful for estate agents, Visio can help you create simple floorplans. This is also great for those designing a new office or mapping out space in a room.

Why Choose Visio Over Word or PowerPoint?

Although Microsoft Word and PowerPoint also have some data visualisation features, there are reasons you may choose to use Visio over the classic tools.

• Templates: To help get you started just that bit quicker, Visio has premade templates which means you can get started event quicker and not have to fuss around with finding shapes, lines and other diagram features.
• Real Time Collaboration: Similar to Word and PowerPoint, Visio also has real time collaboration features meaning that you will be able to work in real time with your team no matter where you are. This means if you have a team working remotely and some in the office, they can both edit the same file together and see each other’s changes.
• Data Linking: Perhaps the biggest edge Visio has on other tools is that it links dynamically to Microsoft Excel. This means that you won’t have to back and forth between applications to grab figures.

Is Microsoft Visio Easy to Use?

The short answer is yes. If you have used or actively use 365 applications, chances are you’ll pick it up very quickly. It has a similar interface to applications such as Excel and Word. Most of it is drag and drop therefore as long as you can navigate the interface, you’ll find everything you need.

Do We Need Microsoft Visio?

This really depends on the frequency that you make visualised data sets. If your role is to do this day in day out, it’s probably worth investing in Visio. However, if you’re doing it every now and again, it’s a smarter idea to use PowerPoint or word although it may not be as quick or seamless.

Microsoft Visio: How Three Cherries Can Help

If your business requires any more assistance in getting set u[ on Microsoft Visio and having the correct licencing, let us know. Our team can check that you have everything you need in order to run Visio. At Three Cherries, we take the gamble out of business technology.