Email Best Practice

Thinking of moving your emails to the Cloud but not sure where to start? Concerned about your staff receiving fraudulent emails? How much would your business lose if your email went down?

Email Security & Best Practices for Bristol Businesses

Problems with email can have serious consequences for any business. Phishing attacks, malware, accidental deletions or system failures can lead to lost data, financial risk and costly downtime. When reviewing email systems, it is important to understand what makes a system reliable, secure and effective.

What to Look for in an Email System

The most effective email systems for modern teams are flexible, secure and reliable. Nowadays, staff need to access email from the office, home or remotely at any time without compromising security. Businesses should prioritise systems that keep emails consistently available, protected and easy to manage.

Key features to consider include:

Email security: spam filtering, malware protection and two-factor authentication to safeguard sensitive information
Automated backups: protecting critical communications from accidental deletion or cyberattacks
Archiving: making historical emails easy to find for compliance or operational purposes
Multi device access: seamless access across laptops, desktops, tablets and smartphones to allow for remote working

These criteria help you evaluate whether your current system is meeting your team’s needs or if improvements are necessary.

Maintaining Productivity and Compliance

A strong email setup does more than just prevent problems. It ensures smooth communications, protects confidential data and supports regulatory compliance.

Curious how your system measures up? Three Cherries can help you review your setup and make sure your email is secure, reliable and efficient without the headaches. Get in touch today!

What are the types of email security?

Email security includes methods that protect your business from threats like phishing, malware and spam. This can involve spam filters, antivirus scanning, two-factor authentication, encryption and email firewalls that monitor for suspicious activity.

What are examples of email security?

Examples include using tools like Microsoft 365 or Trend Micro security features to scan for threats, enabling two-factor authentication, encrypting messages, applying spam filters and regularly backing up emails to prevent data loss.

Why is email security important?

Email security is crucial because email is a common way hackers access businesses. Without it, sensitive information can be stolen easily, operations disrupted and client trust damaged. Strong email security keeps communications safe and ensures your business can operate securely.

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