Microsoft Purview is a data management tool introduced by Microsoft to enhance its security and management offerings. The word “purview” relates to the extent of authority something, or someone has. In this blog, we will look at the features and details surrounding the tool.

 

What is Microsoft Purview?

Microsoft Purview is a data management and security tool introduced to aid in managing data across multiple environments. It helps keep track of all important information, protect this data and keep it within data regulations such as GDPR. This process is automatic, and reduces the risks associated with data management regulations but also saves a great amount of time.

How does Microsoft Purview Work?

Microsoft Purview works using a line of steps and processes. Listed below are the processes in which Purview takes to manage data.

 

1. Automatic Data Organisation:

With many businesses creating lots of emails, documents and spreadsheets every day, having this properly organised in a system would take a significant amount of time and resources. Ensuring all of this stored data is compliant with regulations such as GDPR will also complicate the process further.

Purview does this for you and automatically understands what’s important and where things belong. Having this process automated is a game changer for ensuing your business is regulation compliant but also freeing up valuable staff time.

 

2. Data Protection

Purview has data protection abilities preventing sensitive information getting into the wrong hands.

For example, if one of your employees was about to send a file by email which included sensitive information to an email address from outside your organisation, Purview would flag this and can block the email or send an alert.Microsoft Purview will also encrypt any sensitive documents meaning that only authorised members of staff can open them.

 

3. Data Compliance and Laws

With data protection laws increasing seemingly by the day, ensuring you’re up to date can seem like an impossible task. This is where data management tools come into a game of their own.

Purview will show you where any sensitive data is stored in your system such as any spreadsheets with customer information. What Purview will also do is track how the file is used. By monitoring where the file is going and who has access to it, you can greatly increase and improve the data security of your business.

 

4. Improves Information Accessibility

The frustration of finding a file can be unmatched when in a rush or when a new idea comes into mind you want to get down. With Microsoft Purview, the ease of finding data and files within your system is much easier, this therefore aids with knowing exactly where the data you need is at a much quicker pace.

How can Three Cherries Help your Business with Purview?

Microsoft Purview can be a real game changer in terms of assisting with identifying, monitoring and managing data. Not only will this assist with keeping your business in line with data compliance regulations but also increasing the speed which you can find data within your system and act on any important changes.

It can seem a confusing topic and system from the outside, however, Three Cherries are there to help. From advice on how to best use Purview or why you should use it to setting it up, Three Cherries are here to help. Contact us today to find out more about Microsoft Purview Bristol!